ITD and PIP inspections in transport and logistics

Offices don't wait for a transport company to put its papers in order. In 2023, Sarmatia Risk Control helped 43 companies from the Lublin region go through inspections without severe financial penalties. We focus on specifics: we analyze charts, digital files from driver cards, and the correctness of employment contracts. Most errors found by ITD result from simple oversights in documentation, not from a desire to cheat. The end of stress with inspections starts with order in the binders, which we do on-site in Lublin.

Analysis of driver working time is our main point of contact with the Road Transport Inspection. We download data from cards every 28 days and from tachographs every 90 days, exactly as required by regulations. If you have 14 or 22 drivers in your company, manual tracking of deadlines often fails. Sarmatia Risk Control does this with certified readers, catching violations of rest regulations before an inspector sees them during a roadside check or at the company headquarters on Lipowa Street.

The National Labour Inspectorate is mainly interested in working time records and health and safety conditions. We check if your personal files contain all 14 required declarations and medical certificates. Gaps in periodic training are the most common reason for a fine, which ranges from 1,350 to even 30,000 PLN. We prepare a full list of deficiencies within 4 business days of receiving the documents from your HR. Honestly, most companies have errors in every third employee file.

• Detailed analysis of working time violations from the last 11 months.
• Verification of the completeness of 4 parts of each employee's personal files.
• Checking the validity of harmful factor measurements at workstations.

Safety procedures in a warehouse or on a transshipment yard cannot be a dead letter on paper. Sarmatia Risk Control verifies job instructions and post-accident protocols for their reality. In July 2024, we detected an error in the protective clothing procedure for a client with 23 employees, which allowed him to avoid reservations during a labor inspector's visit two weeks later. Peace in the company is built on details that an official will not be able to challenge.

Our support is a concrete defense of your business against arbitrary decisions. We operate according to a simple scheme: first a zero audit, then pointing out errors, and finally implementing corrections. We don't promise miracles, but we ensure that after our intervention, the documentation will comply with current official guidelines. If a summons for a hearing appears, we will prepare you to provide precise answers. Offices don't wait, which is why we act quickly and without unnecessary water.