Representation during inspections

An official at the company's doorstep is not the end of the world

An official at the company's doorstep usually causes unnecessary stress. Since 2017, at Sarmatia Risk Control, we have been ensuring that this stress doesn't cost you a fortune or your business. When a PIP, ITD, or Sanepid controller shows their ID, we take over the contact. We do not allow questions that go beyond the official scope of the inspection. We check exactly if the authorization is valid and if the date on the protocol matches the facts in the office at Lipowa Street or at your plant.

Help with ITD and PIP inspections in Lublin

In 2023 alone, we participated in 43 inspections in the Lublin voivodeship. Often, officials look for errors in employee documentation or driver working time records. We know where these errors most often occur because we know their methods. In one case, for a transport company near Lublin, we straightened out entries in 12 logbooks before they were officially included in the files. Thanks to this, the administrative penalty dropped from the planned 8,200 PLN to zero, because we demonstrated a time measurement error made by the official.

Concrete defense of your interests

Our work is not just sitting next to the controller. It is an active defense of your money. If an official asks for a document you are not obliged to have, we say it out loud and firmly. Honestly, officials are less likely to bend the law when they see someone sitting on the other side who knows the sections by heart. We usually restore peace in the company within 3-4 business days, which is how long most standard official visits that we manage for our 83 regular clients last.

How we act when an inspection starts?

• We provide telephone instructions within 10 minutes of your report, so you know what to say at the start.
• We analyze the 15 most important documents before they reach the controller's hands.
• We are personally present at the signing of the final protocol to avoid small print additions.
• We file official objections to the protocol within 7 days if the official omitted important facts.

Heads-up: offices don't wait for your explanations forever. They operate according to rigid procedures that have one goal: to close the case with a result. We change that result to your advantage. If an inspection is already underway, you usually have only 24 hours to react to key questions about employment or health and safety. Don't answer hastily under the influence of emotions. Call the Sarmatia Risk Control office before you sign anything that can be used against you in an administrative court.

P.S. Most of our interventions end in a warning or a minimal fine, instead of huge penalties running into tens of thousands of PLN. We act quickly because we know time is your profit. Our team responds to reports within 2 hours on business days from 8:00 AM to 4:00 PM, and in emergency situations, we are available by cell phone for regular subscribers.