Local knowledge of procedures
Knowledge of offices in Lublin and the region
Sarmatia Risk Control has been operating at Lipowa 4 since 2017. During these 8 years, we have gotten to know the way officials from Lublin KAS, PIP, or Sanepid offices think. We know which documents inspectors check first when they enter a company at 9:15 AM. This is not knowledge read from law textbooks. It is the result of 47 direct inspections in which we participated only last year. Every office has its habits, and we know how to prepare for them.
In our voivodeship, inspectors put a lot of emphasis on the reliability of JPK files and the record of working time for drivers or production workers. Instead of sending general letters to the office, we prepare a concrete defense based on local administrative decisions. We have seen 12 cases in the last 6 months where a precise answer to the first call stopped the office's further steps. Concrete defense starts with understanding what the official is actually asking about.
Fast reaction because offices don't wait
Peace in the company depends on how quickly you react to a letter from the office. Usually, you only have 7 days to provide explanations or deliver missing registers. We analyze the situation within 4 hours of your report. We look for procedural deficiencies that an official might have overlooked at their desk. Often a date error or a lack of signature on the inspection authorization allows us to challenge the entire protocol even before a penalty is imposed.
In March 2024, we helped a owner of a construction materials wholesaler near Lublin. He faced a penalty of 14,380 PLN for errors in environmental documentation. Thanks to our knowledge of current local inspectorate guidelines, we reduced this amount to an 1,150 PLN fine. We achieve such results because we speak with the office in its own technical language. (By the way, most entrepreneurs remember us only when they receive a registered letter with a yellow return slip).
Our team at Sarmatia Risk Control consists of 4 people. Each of them specializes in a different type of inspection. We are not a big company from Warsaw that does not understand the specifics of the Lublin region. We are here, on site. If an inspection starts tomorrow at 8:00 AM, we are able to review your most important files tonight. The end of stress with inspections starts at the moment you hand over the case to someone who knows the paths in the local office at Spokojna Street.
Methodical approach to documentation
We use 23 proven templates of letters and applications that we adapt to your situation in less than 2 hours. Officials value order in documents. When they get a clear binder from us with a full set of explanations, they are less likely to look for trouble. Our method consists of anticipating the regulator's questions. Before they ask for an attachment, we already have it prepared and checked from a legal standpoint.